QuickBooks Barcode Scanning

Using barcodes increases efficiency and decreases mistakes

Using barcodes to receive, ship and count inventory will improve throughput in your warehouse operations and reduce the number of orders that are shipped or received incorrectly.

Many companies want to use barcodes but don't know where to start. This article should get you started down the path of using barcodes in your business.

1. What is a barcode?

A barcode is a series of symbols that can be read by an optical reader or scanner. The scanner converts the barcode into human readable data. The most common use of barcodes is for product packaging but is also used for shipping labels, manufacturing and time cards to name a few.

2. What is a UPC?

Many people believe that UPC and barcode is the same. UPC stands for 'Unified Product Code' and it is a standard developed by retailers to make the check out process more efficient. The first part of the standard is a 12 digit number that identifies both the manufacture and the product. The second part of the standard is the type of barcode used. Most large retailers require there be a UPC barcode on products they purchase. UPCs are issued by GS1.

3. What type of scanners should we use?

There are numerous barcodes scanners in the market. "I like to narrow it down to two types", say Ian Benoliel, President of NumberCruncher. "There are scanners that are input devices for computers similar to a keyboard then there are stand alone scanners which are themselves mobile computers". The first type can be wired or wireless but generally need to be close to the computer. Any 'hand scanner' can be used with Order Time Inventory. The second type are mobile computers. For them you not only need the scanner but also a program like All Orders Mobile that tells the mobile computer what to do.

4. My vendor or customer part number is different than mine, what can I do?

That's where inventory control software like Order Time Inventory comes in. With software you can cross reference your product code with that of your vendors' so that when you scan their part number what appears is your part number. A cross reference can also be established between a UPC, customer part number and manufacturer part number.

Order Time Feature Highlights

Order Time will give you unprecedented visibility into sales, purchasing, production and warehousing. Integration with accounting, ecommerce, shipping and EDI systems will streamlined work flow and increase efficiencies.


Sales Orders	Pick, Pack & Ship	Roles & Access
Generate quotes and sales orders and track their statuses while controlling approvals. Manage leads, customers, contacts and addresses. Create alerts and notifications.	Shipping integration with ShipStation automatically syncs sales with shipments, and syncs tracking numbers to Ship Docs. Within ShipStation you complete the shipment and print the shipping label.	Another benefit of our software is the ability for administrators to customize the roles in which their users have access.This allows Owners to decide exactly what features each user can access with Roles. Users are assigned a Role that defines their access level to your account. The number of Active users you can add is defined by your subscription.

Label Printing & Barcode Management	Ecommerce Integrations	Kitting & Assembly
Keep track of items by assigning barcodes to them. Scan items into sales orders, invoices, and more to avoid manual data entry. Create labels with our custom label designer and print them using our special integration.	Order Time features Ecommerce integrations such as BigCommerce, Magento, Shopify, WooCommerce, Volusion and 3dcart. We're always adding new integrations and features, so if you have a platform you can't live without, let us know.	Bundle a group of items together to sell as a single unit. Individual items and components can be kitted as products and sold. Set up assemblies for everything you manufacture to make work orders quick & easy.

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